Reformer Pilates
Software for reformer pilates studio
StudioGrowth tracks your reformers and your instructors as live resources. It knows which machines and which staff are free at any moment, so bookings cannot collide. Waitlists refill cancelled spots on their own. Late cancels and no-shows are charged automatically. Plans start at $159 a month.
Capacity is not the hard part
Every booking tool can limit the number of spots in a class. A $25 app does that.
What goes wrong is conflict. A private session gets booked into an hour when those reformers are needed elsewhere. An instructor ends up scheduled for a class and an appointment at the same time. Nobody notices until a client turns up and there is no machine free, or no teacher.
Your software needs a live picture of the whole studio. Which machines are in use, in which room, and which instructor is standing where.
A booking is only real if the machine and the teacher are both free.
Live availability, not two calendars
Your reformers and your instructors are both resources with their own availability. StudioGrowth tracks them together and stops a booking before it clashes.
- Equipment is managed at room and location level, so the system knows what is free and when
- Instructor availability updates in real time and blocks a double booking before it happens
- Group classes and appointments draw on the same pool of machines and staff
- A duet is a private session with a capacity of two, not a workaround
- Change a class and staff and clients are told automatically
The most advanced waitlist in the category
A cancelled reformer spot is worth nothing unless somebody takes it. Our waitlist does that on its own, and you choose how it behaves.
- First in, first out. The client who joined the waitlist earliest gets the spot
- Fastest fingers. The spot goes out to everyone and the first to claim it wins
- Priority by membership. Unlimited members get first refusal ahead of pack holders
- Confirmation windows. Set how long a client has to accept before it moves down the list
- Clients hear about it instantly by push, SMS or email
Late cancels and no-shows, charged without the awkwardness
A spot cancelled two hours before class is revenue you will not recover. And chasing it by text is nobody's idea of a good evening.
- Late cancellation fees applied automatically, with a cut-off window you set
- No-show fees charged the same way, with no conversation required
- Rules can differ by class type, so a duet is not treated like a group class
- Available from the Bloom plan at $250 a month
Your app talks to your clients
Your branded app is not just a booking screen. It is a two way communication suite, so you reach clients directly instead of hoping they open an email.
- Two way messaging in the app, so a client can reply to you and you can reply back
- Two way SMS for the clients who never open apps
- Push notifications for cancellations, waitlist spots and schedule changes
- One inbox for every conversation, whichever channel it started on
- A community feed inside the app, so your studio has somewhere to live between classes
- A client app and a staff app, on every plan, under your studio's name
A reformer studio runs on a small group of people who come often. Reaching them directly is what keeps them coming.
What it costs
Every price is on the page. You can work out what you would pay before you speak to anybody.
| Plan | Price | What a reformer studio gets |
|---|---|---|
| Seed | $159/mo | Live equipment and instructor availability, classes, privates and duets, waitlists, memberships and packs, branded app |
| Bloom | $250/mo | Everything in Seed, plus automatic late cancel and no-show fees and SMS. Most reformer studios start here |
| Harvest | $350/mo | Everything in Bloom, plus marketing sequences, lead management and multi-location |
Card payments run through your own Stripe account at Stripe's standard rate. We add no platform fee. We also break down what scheduling software costs across the category, and what actually decides value for money.
Questions reformer studios ask
What should reformer pilates scheduling software do that general software does not?
It has to know which reformers and which instructors are free at any moment. That way a private session cannot collide with a class. It has to refill a cancelled spot on its own. And it has to charge late cancels and no-shows without you chasing anyone. Capping a class is the easy part.
Does your pilates reformer booking software come with an app for clients?
Yes. Every plan includes a branded app for your clients and a separate app for your staff, both under your studio's name. Clients book classes, buy packs, join waitlists and message you directly from it.
Can the same system handle group classes and one to one sessions?
Yes, and it keeps them from clashing. Both draw on the same pool of reformers and instructors. The system knows when a machine or a teacher is already committed. A duet is handled as a private with a capacity of two.
Can you move us off our current reformer pilates studio software?
Yes. We move your clients, bookings and payment history across by hand, and it is free on every plan. If you are weighing the cost of switching, we cover what cheaper platforms leave out separately.
Bring your timetable to the demo.
Our Pilates studio management software was built for rooms full of reformers. Tell us how many machines and how many instructors, and we will show you how the week would run. The founder takes every demo.
Schedule a demo40 minute demo. No credit card required. Free data migration.